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14b. Reports - Compliance

The LMS is designed to manage complex Compliance rules across your organisation.

The are two types of Compliance rules:

 

Company - A company compliance rule manages compliance requirements associated with the Organisational Unit, within a set period.

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Trainees - A trainee compliance rule links a Job Role with a Training Proficiency, within a set period.

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These rules are then displayed on the Compliance Summary Page:

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CREATING COMPLIANCE RULES

When adding a compliance rule, first click on 'Reporting' in the navigation menu.

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From the drop-down menu, click on 'Compliance'.

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If this is the first time you are adding a compliance rule, the following screen will be displayed. You can select the type of compliance rule that you would like to add, identified by the two blue buttons.

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If you are adding an additional compliance rule, the LMS will display a list of the current rules.

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Click the '+Create compliance rule' button. You will now have the option to Create a company-level compliance rule or create a trainee-level compliance rule from the drop-down menu.

CREATE A COMPANY-LEVEL COMPLIANCE RULE 

Before creating the company-level compliance rule, you need to ensure that the Organisational units linked to the compliance rules have been set up with a Role. Details pertaining to this can be found in the Company Structure.

Click on 'Create company-level compliance rule'.

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You now need to define the details associated with the Compliance Rule; these include:

Organisational unit role - this will link all Organisational units within the company structure to the compliance rule.

Proficiencies - Proficiencies are a defined series of training over a set duration of time (view the Proficiencies article for further information).

Proficiency Numbers - You will need to set how many trainees should be proficient within the Company-level Compliance rule. 

Warning Period - How many days, prior to the compliance rule lapsing, should a warning be shown.

Terminology - This is the name of the compliance rule. If your LMS is setup with multiple languages, you will need to define this name for each language. 

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Remember to click 'Create compliance rule' to save changes.

Once you have successfully created the compliance rule, a summary of the new rule will be displayed on the list of Compliance Rules. 

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CREATE A TRAINEE-LEVEL COMPLIANCE RULE 

Before creating the trainee-level compliance rule, you need to ensure that all trainee's are set up with Job Roles. Job Roles are linked to Training Proficiencies, which are linked to a Compliance Rule.

You can find additional articles here pertaining to: Job Roles and Proficiencies.

Click '+Create compliance rule' and then select 'Create trainee-level compliance rule' from the drop-down menu.

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You now need to define the details associated with the Compliance Rule; these include:

Job Role - Selecting a job Role will link all trainees with the specified role to the compliance rule.

Proficiencies - This is a defined series of training over a set duration of time (view the Proficiencies article for further information).

Grace Period - You will need to define how many days after a trainee starts their job role do they have to become proficient.

Warning Period - How many days prior to compliance rule lapsing should a warning be shown.

Terminology - This is the name of the compliance rule. If your LMS is setup with multiple languages, you will need to define this name for each language. 

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Remember to click 'Create compliance rule' to save changes.

Once you have successfully created the compliance rule, a summary of the new rule will be displayed on the list of Compliance Rules. 

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